Quick Start Guide
1. Define the Event Basics
Confirm event date, time, and location (in-person, virtual, or hybrid).
Identify target audience and expected attendance.
Clarify event goals (awareness, fundraising, networking, training, etc.).
2. Set Up Registration
Create the event in the registration platform (title, description, image).
Add ticket/registration types (general, VIP, tables, sponsors, etc.).
Enable sponsorship or donation options (set Goods/Services value of sponsorships)
Confirm refund setting and event fees donation option
3. Plan Communication
Draft and schedule invitation emails or announcements.
Share event link on your website, social channels, or partner networks.
Set up automated reminders (1-week reminder, day-of reminder, & survey email).
4. Prepare the Attendee Experience
Customize confirmation and reminder messages.
Add donation, survey, or additional options to registration (if desired).
Arrange onsite check-in process (badges, QR codes, or sign-in table).
5. Coordinate with Event Support Team
Share event details with support team volunteers.
Clarify roles (greeters, check-in, tech support, emcee).
Provide attendee list, link to check-in page, contact info & event schedule.
7. Day-Of Essentials
Pray with support team before event.
Verify registration/check-in system is working.
Have a backup list of registered attendees.
Test AV/tech setup.
Walk through event flow with your team.
Ensure catering/food is set-up and ready to serve (if applicable).
8. Post-Event Follow-Up
Send thank-you messages to attendees, sponsors, and volunteers.
Distribute event email and survey for feedback.
Follow-up on responses from surveys and response cards.
Capture and report event results.
Log insights and lessons learned for future events.